Onsite Event Coordinator

Job Posting: Onsite Event Coordinator
Location: Boston Area (In-Person Events)
Organization: WEST – Women in the Enterprise of Science & Technology
Part-Time | Contract | Event-Based

About WEST
WEST is a learning community that provides women in the enterprise of science and technology with the inspiration, knowledge, and connections to reach their full potential. WEST offers its members a rich forum to develop their careers and leadership skills, through networking and education in an inspirational and supportive community.

Position Overview
As Onsite Event Coordinator, you will be the face of WEST at our Boston-area events—welcoming guests, supporting speakers and sponsors, and ensuring a smooth, engaging experience for attendees. You’ll also play a key role behind the scenes, coordinating logistics, managing setup and breakdown, and leading our group of passionate volunteers. This position will average 3-6 hours per month.

This is an exciting opportunity for someone who is people-oriented, highly organized, and passionate about supporting women in STEM. You'll represent WEST’s welcoming and inclusive spirit at events ranging from workshops and panels to networking and community-building gatherings.

Key Responsibilities

• Serve as the primary onsite point of contact at WEST events for attendees, speakers, sponsors, and the Board of Directors.

• Coordinate event logistics including room setup, registration, AV equipment, refreshments, and signage.

• Greet and check in attendees, providing a warm and professional first impression of WEST.

• Support speakers and facilitators with materials, timing, and logistics.

• Represent WEST's mission and values through positive engagement with the community.

• Assist with post-event wrap-up including clean-up and event debriefing.

Qualifications

• Outstanding communication and interpersonal skills.

• Strong organizational skills and attention to detail.

• Ability to manage time effectively.

• Passion for WEST’s mission of supporting women in STEM and fostering inclusive professional communities.

• Comfort working independently and proactively in a fast-paced, in-person environment.

• Must be local to the Boston area and available for evening events (typically 1–3 times per month).

Bonus Skills

• Experience managing or coordinating volunteers.

• Familiarity with AV equipment and basic tech troubleshooting.

• Background in or knowledge of STEM industries and communities.

Why Join Us?
At WEST, you’ll be part of a purpose-driven team committed to empowering women and advancing equity in the workplace. You’ll make a real impact while building your own professional network in the STEM and nonprofit communities.